Privacy policy

1. Payment of Registration Fees


Kenes Group encourages online payments for conference registration fees. All registration data submitted to Kenes Group will be treated confidentially.

Upon registration a confirmation email will be sent automatically to the registrant.

For events with registration on a first come first served basis, this confirmation email serves as proof of registration and specifies all event details included in the registration.

For events with registration only after a prior selection process, the confirmation email serves as proof of pre-registration. The outcome of the final selection, and, for those registrants who have been selected, the invitation to complete the full registration and make the payment of the registration fees, will be communicated via email to each registrant.

The specific registration conditions applicable to each event are listed on the event website.

2. Cancellation of Registration


Cancellation of registration must be submitted in writing or via email and is valid only with acknowledgement of receipt by Kenes Group.

Cancellation fees are dependent on the notice given:

If cancellation occurs less than 45 days prior to the start of the event, the cancellation fee is 100% of the registration fee.

If cancellation occurs more than 45 days prior to the start of the event, the cancellation fee is 50% of the registration fee.

3. Payment Terms


Online Registration for Kenes Group events is subject to the following payment conditions:

For events with registration on a first come first served basis, Kenes Group must receive the payments for the registration fees as detailed on the event website before the registration can be confirmed. Admittance to the conference cannot be permitted without prior receipt of payment or a valid proof of payment.

For events requiring a pre-selection process, payment will be required only after the invitation to full registration. The selection process usually takes 2-3 weeks after the registration deadline. The selected registrants will be invited for full registration and payment of the registration fee via email.

Late registrations can also be paid onsite. Such payments may be subject to an additional late registration fee, details are specified on the event website.

Credit card payments will be processed via a secure online payment included in the registration form. Registration fees charged in Singapore Dollar will be debited in Singapore Dollar.

4. Information Collection and Use


Kenes Group is the sole owner of the information collected on this site. Kenes Group only collects information that individual visitors provide voluntarily. We will not sell, share, or rent this information to third parties in ways different from what is disclosed in this statement. Contact information will be shared among the delegates and organizers, either in form of the abstract book (for conferences) or contact sheets (for seminars).

In connection with an application to attend a conference, Kenes Group will collect and store information specific to your identity. This information may also be collected and stored if you provide it in the course of a visit to the Kenes Group website and/or in connection with a request for information from Kenes Group. This usually will include your name, employer, physical work address, work email address, work telephone number and work fax number, and may also include your picture, education and work history, along with other information submitted during an application.

In addition, we may use the information to:

  • notify you of upcoming conferences, meetings and other events,
  • contact you to respond to your questions and requests for information,
  • provide you with other information that we believe may be of interest to visitors to our website.

Kenes Group has implemented technical and organizational measures designed to protect your data from accidental loss and from unauthorized access, use, alteration or disclosure. Regardless of any such precautions security on the Internet is imperfect, and we cannot warrant the protection of any information transmitted to us.

5. Conference Application and Admission Processes


If your conference application is accepted (approved), you are expected to pay immediately to confirm your attendance. In this regard, Kenes Group will collect your payment and billing information and will use such information to process your payments.

If you are accepted to a conference/seminar, we will use your personal information to:

  • process your payments and thus your registration and facilitate your attendance at the event,
  • provide you with information regarding the conference, including scheduling and logistics,
  • provide you with other information that we believe may be of interest to conference attendees.

We also may share personal information (other than payment information) of conference/seminar attendees (e.g. provided in the abstract book) with the other persons attending the same event. The purpose of this is to enable conference attendees to contact each other (prior to) after the conference, for networking purposes.

6. Service as an Invited Speaker


If you agree to speak at a Kenes Group event, we collect the information described in clause one. Sometimes we may also request a photograph. We collect this information to make it available to conference applicants and attendees. Accordingly, if you agree to speak at a Kenes Group event, we post on the respective event website your personal information (other than payment information), including your name, employer, physical work address, work email address, work telephone number and work fax number (mostly by means of directing to your institutional website. This is so that visitors to Kenes Group website, including conference applicants, attendees and speakers can contact you with questions and requests for more information, and to provide feedback if needed.

7. Links to other Websites


The Kenes Group website contains links to other Websites. Please be aware that our privacy policy does not apply to these linked sites. We encourage our users to be aware when they leave our site and to read the privacy statements for all third-party websites to understand their procedures for collecting, using, and disclosing visitors' information.

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